Your stand
When you have decided to exhibit at Elmia and you have booked your stand, it is time to look at some practical things.
On My pages you place all your orders before your fair attendance. Here you can order exhibitor cards, construction cards and parking tickets. This is also where you fill in your information for the fair catalog - information about your company, your products and your services.
On My pages you can also invite your customers through invitation links and invitation cards.
Do you need to strengthen the personnel force during the fair? Would you like to book a meeting room?
We can help you to create an environment that effectively conveys your message and improves your chances of attracting the right visitors to your stand.
Make sure your costumers know about your participation. Get the fair logo and banners and use in your email, social media and further.
The competition at the fair is tough, so make sure that visitors know you are here. Advertise on our website and in our app Elmia Guide.
In general
- Exhibitors are responsible for all hired equipment during the exhibition period.
- Exhibitors/stand builders must have valid liability insurance with full value coverage for both personal injury and property damage.
- All structures and constructions must meet all possible requirements stipulated in the provisions of the Building Regulations (BBR) and Design Regulations (BKR) of the Swedish National Board of Housing, Building and Planning (Boverket). All materials used must be classified in accordance with prevailing Swedish fire regulations. (www.boverket.se)
- As the exhibitor/stand builder you are responsible for ensuring workplace health and safety and for managing the construction process and for complying with the applicable laws and regulations. We at Elmia AB absolve ourselves completely from all responsibility for the engineering design and the construction process. If you order a stand or other structure directly from Elmia AB, we guarantee that we will comply with the applicable laws and regulations, and that we will take full responsibility for the engineering design and construction of your stand.
- For safety reasons, children and young people under 16 years of age are not allowed inside the exhibition halls while any form of construction or demolition is occurring, even when accompanied by a parent or guardian.
- For safety reasons, everyone must have and wear a construction card. The construction card is only valid during moving in and moving out.
- Personal protective equipment must always be used when required.
- All handling and use of alcohol and drugs is prohibited.
- It is illegal to smoke on the premises.
- Any work that involves physical interference with the building must be performed by personnel designated by Elmia AB. Examples of such work are hanging wires from the ceiling, anchoring machinery to the floor, inserting fasteners into pillars or beams, etc.
- All saws, grinders, sanders, or similar machines must be equipped with a chip/sawdust collector when being used.
- Representatives from Elmia AB conduct regular safety and fire safety rounds before and during every event. Comments and criticisms expressed during these rounds must be complied with immediately. Any costs are charged to the exhibitor.
- Elmia AB assumes no financial responsibility for costs incurred due to any waiting periods in conjunction with moving in and moving out, delivering products, etc.
- Stand activities perceived by Elmia AB to be disruptive to nearby stands may be terminated. No compensation is paid for any costs associated with the terminated activity.
- Voice amplifiers or speakers may not be used in a way that disturbs visitors or exhibitors.
- Wireless microphones may not be used without permission. Contact the responsible sales agent for approval.
- Advertising material may only be distributed in your own stand.
Invoicing
Registration fee, stand hire and exhibitor insurance
Invoiced 90 days before the fair. Payment to be made no later than 60 days before the fair opens.
Other invoicing
100% of the value for stand interior according to order is due for payment 14 days before the first day of the fair. Additional orders and parts of the order that cannot be specified or invoiced in advance are invoiced after the fair's last day with payment terms 20 days net.
Invoicing options
We primarily want suppliers to send e-invoices, secondly PDF invoices and thirdly paper invoices.
E-invoice:
Company: Elmia AB
Van operator: Scancloud AB
PEPPOL Invoice ID: 0007:5563542413
PDF invoice:
PDF invoices are emailed to: elmia@pdf.scancloud.se
Postal address for paper invoices:
Elmia AB
FE1477 Scancloud
General Terms & Conditions Elmia AB
These General Terms & Conditions supplement the specific agreements made with each exhibitor before each fair.
Value added tax (VAT)
VAT in trade with EU countries:
The service is considered sold and shall be taxed in the country in which the buyer is established and operates if the buyer is a business entity. A business entity is a legal entity registered for VAT. This means that Elmia will not add VAT on its invoice and the buyer will be taxed in its native country. For Elmia to be able to exclude VAT from its invoice, the buyer must provide a valid VAT number.
If the buyer is unable to provide a valid VAT number, the sales country shall be considered to be Sweden and Swedish VAT shall apply.
VAT in trade with non-EU countries:
If the buyer is established and has its operation in a non-EU country, no VAT is payable and the buyer shall not be taxed within the EU.
Exhibitor Insurance
As a trade fair organiser we know that insurance is important. Elmia’s Exhibitor Insurance gives you peace of mind, so you can focus on your sales activities.
You should have received information about Elmia’s Exhibitor Insurance along with your order confirmation.
Further information about the insurance and complete terms and conditions are provided below. They are available to download as PDF files.
The insurance applies provided that payment has been made by the due date.