Exhibitor Guide


Checklista - Deadlines

The earlier you place your orders, the smoother your fair will run.

Below is a list of the most important deadlines for your fair participation. Note that each deadline is the very last date, but ideally you should place your orders well ahead of this.

Deadline

Activity / Contact

 

Company Presentation

Maria Sollenby

+46 36 15 22 72

06 December

Co-Exhibitors

Maria Sollenby

+46 36 15 22 72

 

Printed Exhibitor Cards, Construction Cards and Parking Permits

Helena Hellman

+46 36 15 21 48

06 December

Stand Design
Katarina Persson Löf

+46 36 15 22 67

06 December

Elmia Exhibitor Insurance
Annelie Dahlgren, Länsförsäkringar
+46 8 588 400 60

Lotten Jansson, Länsförsäkringar
+46 8 588 423 11
E-mail

06 December

Elmia Transport Service
Phone: +46 36 15 22 85, +46 36 15 22 86
Fax: +46 36 16 66 80
E-mail

06 December

International Freight
Phone: +46 31 337 05 07
E-mail

Opening hours and entrance

The fairs opening hours

Tuesday 14 January 09.00-18.00
Wednesday 15 January 09.00-18.00
Thursday 16 January 09.00-15.00

When showing personal exhibitor card, you will access the fair one hour before opening and one hour after fair closes.

Do not forget to order your personal exhibitor cards to your stand staff. Log on to "My pages" and register your stand staff.


Moving-in and moving-out times

Moving in

Date / Time

For questions, please contact the Information Desk

12-01-20 / 08.00-18.00 Service staffing 08.00-18.00
13-01-20 / 08.00-20.00 Service staffing 08.00-20.00

The stands must be ready by 13-01-2020 / 20.00 at the latest. The North Entrance may not be used for loading/unloading

Moving out

Date / Time

For questions, please contact the Information Desk

16-01-20 /15.00-22.00 Service staffing 15.00-20.00
17-01-20 / 08.00-16.00 Service staffing 08.00-16.00

NB! Gates for moving out open at 15:00. This applies both for indoor and outdoor exhibitors. The North Entrance may not be used for loading/unloading.


Shipping & Freight

You can ship items to Elmia. Here are delivery addresses and other information relating to shipping and freight. ACCORDING TO NSAB 2000.

Labelling of consignments

It is essential that you clearly mark each consignment as indicated below: Delivery address:

Nordic Profile Fair 15-16 aug 2018
Stand no.,
Company name
Contact person and phone no.
Mässvägen 12
SE-554 54 JÖNKÖPING,
SWEDEN

Freight delivery before the fair

  • Unloading takes place automatically on arrival at the fair site, as per the latest price list.

  • If storage is required before or after the fair, please contact Elmia Transport Service.

Elmia Transport Service

Elmia Transport Service cannot be held liable for items left unsupervised at stands. We recommend that you, the exhibitor, take out comprehensive exhibitor insurance.

Elmia Transport Service – see Who to contact for contact details.

Service staffing during the fair

  • As per Elmia’s service staffing during Moving-in and moving-out times.

Forklift help

Times outside of the staffing times can be booked with Elmia Transport Service, no later than two weeks before the fair.

Storage of empty packaging is charged as per the price list

Storage of empty packaging is charged as per the price list.

  • It is essential that any packaging is marked with the company name and stand number. Marking labels are available from Elmia Transport Service outside Hall D and in Lobby North/South.

  • The empty packaging will be returned to you after the fair, once the gangway carpets have been removed.

After the fair – important considerations

  • Exhibitors may only move out once the gangway carpets have been removed.

  • Consignments for shipping must be clearly marked. There must also be a goods waybill completed showing who is paying for the freight and the shipping company being used.

  • Shipping should be booked by you direct with the shipping company.

  • Leave the consignment at your stand.

Other services

  • Positioning of consignments at stand as per instructions

    Elmia will position your machinery or equipment as you wish. Send a drawing with instructions to Elmia Transport Service.

  • Forklift hire
    Order your forklift in advance from Elmia Transport Service. Please note that for all hoist driving and operation, Elmia requires an approved operator’s certificate.

  • Banding

    We will band your goods after the fair.

  • Personnel hire

  • For sale

    Various packaging materials are available to purchase.

Please contact Elmia Transport Service for further information.


Fair Cards - Jurisdiction to work on the Fair

To show your permision to the fair as Exhibitor or co-worker, please display your Jurisdiction Card clearly throughout your stay in the fair ground.

Exhibitor Cards

Exhibitor Cards are needed by the stand staff working in the stand during the fair, the cards are valid during moving in and moving out also. The cards are personal.

Place your order as follow:

  1. Log in to ‘My Pages’ with your username and password through the key symbol in the right upper corner.
  2. Under ‘Register and print exhibitor cards and contruction cards’ you register your stand staff and print out the cards.

Constructions Cards

For safety reasons, anyone working on stand construction must have a Construction Card. Construction Cards are only valid during the moving-in and moving-out periods.

Place your order as follow:

  1. Log in to ‘My Pages’ with your username and password through the key symbol in the right upper corner.
  2. Under ‘Register and print exhibitor cards and contruction cards’ you register your stand builders and print out the cards.

Parking Passes

The parking areas at Elmias are connected to parking meters. Exhibitors have the possibility to order parking passes for SEK 192 (excl. VAT) each. The passes are valid during the whole fair even during moving -in and -out.

Place your order as follow:

  1. Log in to ‘My Pages’ with your username and password through the key symbol in the right upper corner.
  2. Go to "My order" and click on Parkings passes and place your order. You print your own parking passes.

Exhibitor Insurance

As a trade fair organiser we know that insurance is important. Elmia’s Exhibitor Insurance gives you peace of mind, so you can focus on your sales activities.

You should have received information about Elmia’s Exhibitor Insurance along with your order confirmation.

Further information about the insurance and complete terms and conditions are provided below. They are available to download as PDF files.

The insurance applies provided that payment has been made by the due date.

Complete insurance terms and conditions

Complete insurance terms and conditions

Information about the insurance

Information about the insurance


Who to contact?

Personnel/Area of responsibility Tel
Elmia Switchboard +46 36 15 20 00

Project Manager

Maria Sollenby

+46 36 15 22 72

Standdesign

Katarina Persson Löf

+46 36 15 22 67

Conference Venues

Annika Pettersson

+46 36 15 21 37

Flowers & Plants

Evas Floristtjänst 

+46 707 351735

Elmia fair Restaurants

FC

+46 36 30 54 22

Elmia Transport Service

Mikael Bergdahl, Thomas Friman 

+46 15 22 85 /86

International Transport/Forwarding 

+46 31 337 05 70

Elmia Exhibitor Insurance 

Annelie DAhlgren, Länsförsäkringar
Lotten Jansson, LÄnsförsäkringar 

E-post

+46 8 588 400 60
+46 8 588 423 11

Directphone numbers during the fair

Info Desk Lobby North

+46 36 15 21 53