Exhibitor Guide


Checklista - Deadlines

The earlier you place your orders, the smoother your fair will run.

Below is a list of the most important deadlines for your fair participation. Note that each deadline is the very last date, but ideally you should place your orders well ahead of this.

Deadline

Activity / Contact

Immediately Hotel Bookings
Book your stay online
Phone: +46 36 15 22 22

24 August

Company Presentation
Co-Exhibitors / Representatives / Brands
Product Register

Kristina Hjorth
Phone: +46 36 15 22 05

24 August

Invitation cards

Kristina Hjorth
Phone: +46 36 15 22 05

Write out before the fair

Exhibitor Cards, Construction Cards and Parking Permits

Kristina Hjorth
Phone: +46 36 15 22 05

10 August

Exhibitor support - stand orders
Kristina Hjorth
Phone: +46 36 15 22 05

24 August

Evening activities at the stan
Kristina Hjorth
Phone: +46 36 15 22 05

10 August

Stand Design
monterdesign@elmia.se
 

Stand out during the fair - Advertising exposure at Elmia

More about how you stand out during the fair

10 August

Elmia Exhibitor Insurance
Hans Thunström, Länsförsäkringar
Phone: +46 739 64 27 50
e-mail

7 September

Press Material for the Press Room
Alexandra Rönnqvist
Phone: +46 36 15 22 15

31 August

Elmia Transport Service
Phone: +46 36 15 22 85, +46 36 15 22 86
Fax: +46 36 16 66 80
e-mail

31 August

International Freight
Phone: +46 31 337 05 07
E-mail

Moving-in and moving-out times

Moving in

Date / Time

For questions, please contact the Information Desk

2016-09-04,
08.00-22.00
Service staffing 08.00-16.00
2016-09-05,
08.00-22.00
Service staffing 08.00-18.00
2016-09-06,
08.00-22.00
Service staffing 08.00-20.00

The stands must be ready by 6 September, 22.00 at the latest. The North Entrance may not be used for loading/unloading

Moving out

Date / Time

For questions, please contact the Information Desk

2016-09-11,
17.00-22.00
Service staffing 08.00-20.00
2016-09-12,
08.00-16.00
Service staffing 08.00-16.00

NB! Gates for moving out open at 17.00. This applies both for indoor and outdoor exhibitors. The North Entrance may not be used for loading/unloading.

For caravans and campers that can´t be moved at latest 12 September, 16.00 please contact Jimmy Carlsson, Elmia AB, +46 36 15 20 33 for parking.


Shipping & Freight

You can ship items to Elmia. Here are delivery addresses and other information relating to shipping and freight. ACCORDING TO NSAB 2000.

Labelling of consignments

It is essential that you clearly mark each consignment as indicated below: Delivery address:

Elmia Scandinavian Caravan Show
Stand no.,
Company name
Contact person and phone no.
Mässvägen 12
SE-554 54 JÖNKÖPING,
SWEDEN

Freight delivery before the fair

  • Unloading takes place automatically on arrival at the fair site, as per the latest price list.

  • If storage is required before or after the fair, please contact Elmia Transport Service.

Elmia Transport Service

Elmia Transport Service cannot be held liable for items left unsupervised at stands. We recommend that you, the exhibitor, take out comprehensive exhibitor insurance.

Elmia Transport Service – see Who to contact for contact details.

Service staffing during the fair

  • As per Elmia’s service staffing during Moving-in and moving-out times.

Forklift help

Times outside of the staffing times can be booked with Elmia Transport Service, no later than two weeks before the fair.

Storage of empty packaging is charged as per the price list

Storage of empty packaging is charged as per the price list.

  • It is essential that any packaging is marked with the company name and stand number. Marking labels are available from Elmia Transport Service outside Hall D and in Lobby North/South.

  • The empty packaging will be returned to you after the fair, once the gangway carpets have been removed.

After the fair – important considerations

  • Exhibitors may only move out once the gangway carpets have been removed.

  • Consignments for shipping must be clearly marked. There must also be a goods waybill completed showing who is paying for the freight and the shipping company being used.

  • Shipping should be booked by you direct with the shipping company.

  • Leave the consignment at your stand.

Other services

  • Positioning of consignments at stand as per instructions

    Elmia will position your machinery or equipment as you wish. Send a drawing with instructions to Elmia Transport Service.

  • Forklift hire
    Order your forklift in advance from Elmia Transport Service. Please note that for all hoist driving and operation, Elmia requires an approved operator’s certificate.

  • Banding

    We will band your goods after the fair.

  • Personnel hire

  • For sale

    Various packaging materials are available to purchase.

Please contact Elmia Transport Service for further information.


Your stand

During the fair, the stand is your workplace. The design possibilities are endless. How you choose to design your stand depends on the goals you have for the fair.

What is the aim of your participation at the fair? This is worth considering carefully. Do you want to reach a wide or narrow target group? Is your main aim to increase awareness of your brand among all visitors? Or do you want to reach a small group? The answers determine how you choose the right stand.

Stand Design and Exhibitor support

Through Elmia's Stand design and Exhibitor support you can order material for the stand wether you are interested in a standard package for the convenience of a tailor-made stand especially for you company.

You can take a look at our product catalogue now to see what other services and equipment we can offer.

 

Stand walls

Dividing stand walls are to be erected by Elmia unless otherwise stated.

If you do not need walls, you can tick a box in our price list. Any necessary restoration costs for damage, such as drill and screw holes, bracket removal, leftover tape and restoration of walls painted by the exhibitor, will be charged according to the price list.

Supporting walls

Please note that partition walls longer than 4 metres require a supporting wall for safety reasons. If your stand is more than 4 metres long, a perpendicular wall will be erected protruding 1 metre into the stand space. This supporting wall must not be removed! Please talk to Stand Service for advice on integrating these walls into your design, for example a kitchen/storage area or conference space.


Invoicing

Registration fee

Invoiced when the order confirmation is sent out.
The terms of payment are 30 days net.

Stand hire and exhibitor insurance

Invoiced three months before the fair. Payment to be made no later than 60 days before the fair opens.

Other invoicing

Other service invoices, entry cards, forklift service etc. are invoiced after the fair. The terms of payment for these are 20 days net.
For shared stands, all costs are charged to the Main Exhibitor.


Exhibitor Insurance

As a trade fair organiser we know that insurance is important. Elmia’s Exhibitor Insurance gives you peace of mind, so you can focus on your sales activities.

You should have received information about Elmia’s Exhibitor Insurance along with your order confirmation.

Further information about the insurance and complete terms and conditions are provided below. They are available to download as PDF files.

The insurance applies provided that payment has been made by the due date.

Complete insurance terms and conditions

Complete insurance terms and conditions (updated 2016-04-11)

Complete insurance terms and conditions

Complete insurance terms and conditions, for insurance booked until 2016-04-10

Information about the insurance

Information about the insurance


Who to contact?

Personnel /Area of responsibility Phone / Fax
Elmia switchboard Phone: +46 36 15 20 00
Fax: +46 36 15 22 29
Business Sector Manager
Jörgen Nyström
Phone: +46 36 15 22 30
Communication Manager
Alexandra Rönnqvist
Phone: +46 36 15 22 15
Key Account Manager 
Magnus Nying
Phone: +46 36 15 22 59
Exhibitors Support 
Kristina Hjorth
Phone: +46 36 15 22 05

Exhibitor Cards, Construction
Cards, Parking Passes

Kristina Hjorth

 Phone: +46 36 15 22 05

Stand Design

Kristina Hjorth

Phone: +46 36 15 22 05
Internet, Computers, IT
IT support
Phone: +46 36 15 22 27
Conference Venues
Elmia Meetings
Phone: +46 36 15 22 22
Flowers & Plants
Eva Pettersson
Evas Floristtjänst
Phone: +46 707 35 17 35
Elmia Fair Restaurants
Sodexo
Phone: +46 36 15 21 71
Elmia Transport Service
Mikael Bergdahl
Thomas Friman
Phone: +46 36 15 22 85
Phone: +46 36 15 22 86
International Transport / Forwarding
Email
Phone: +46 31 337 05 70
Elmia Exhibitor Insurance
Hans Thunström, Länsförsäkringar
Email
Phone: +46 73 964 27 50
Travel & Accommodation

Book your stay online

 
Direct phone numbers during the fair
Infodisk Lobby Nord
Infodisk Lobby Syd
Presscenter
Phone: +46 36 15 21 52
Phone: +46 36 15 21 18
Phone: +46 36 15 22 15