Exhibitor Guide

Checklista - Deadlines

The earlier you place your orders, the smoother your fair will run.

Below is a list of the most important deadlines for your fair participation. Note that each deadline is the very last date, but ideally you should place your orders well ahead of this.


Activity / Contact

Immediately Hotel Bookings
Book your stay online
Phone: +46 36 15 22 22
1 November Stand Service, Stand design
Monia Ly
Phone: +46 36 15 21 26
1 November Elmia Exhibitor Insurance
Hans Thunström, Länsförsäkringar
Phone: +46 739 64 27 50
1 November Elmia Transport Service
Phone: +46 36 15 22 85, +46 36 15 22 86
Fax: +46 36 16 66 80
1 November International Freight
Phone: +46 31 337 05 07

Opening hours and entrance

The fairs opening hours

Thursday November 24th 11.00-21.00
Friday November 25th 11.00-21.00
Saturday November 26th 11.00-21.00

When showing personal exhibitor ribbon, you will access the fair one hour before opening and one hour after fair closes.

Exhibitor ribbon can be order by your personel salescontact at DreamHack

Moving-in and moving-out times

Moving in

Date Day Time Contact the Information Desk
if you have any questions
2016-11-21 Monday 07.00-22.00 Service staffing 08.00-20.00
2016-11-22 Tuesday 07.00-22.00 Service staffing 08.00-20.00
2016-11-23 Wednesday 07.00-18.00 Service staffing 08.00-18.00

The stands must be ready by 2016-11-23. kl. 18.00 at the latest. The South or North Entrance may not be used for loading/unloading.

Moving out

Date Day Time Contact the Information Desk
if you have any questions
2016-11-26 Saturday 21.00-23.00  
2016-11-27 Sunsday 07.00-16.00  

 NB! Gates for moving out open at 07.00. am the 27th of November, This applies both for indoor and outdoor exhibitors. The South or North Entrance may not be used for loading/unloading.

Shipping & Freight

You can ship items to Elmia. Here are delivery addresses and other information relating to shipping and freight. ACCORDING TO NSAB 2000.

Labelling of consignments

It is essential that you clearly mark each consignment as indicated below: Delivery address:

Name of Event
Stand no.,
Company name
Contact person and phone no.
Mässvägen 12

Freight delivery before the fair

  • Unloading takes place automatically on arrival at the fair site, as per the latest price list.

  • If storage is required before or after the fair, please contact Elmia Transport Service.

Elmia Transport Service

Elmia Transport Service cannot be held liable for items left unsupervised at stands. We recommend that you, the exhibitor, take out comprehensive exhibitor insurance.

Elmia Transport Service – see Who to contact for contact details.

Service staffing during the fair

  • As per Elmia’s service staffing during Moving-in and moving-out times.

Forklift help

Times outside of the staffing times can be booked with Elmia Transport Service, no later than two weeks before the fair.

Storage of empty packaging is charged as per the price list

Storage of empty packaging is charged as per the price list.

  • It is essential that any packaging is marked with the company name and stand number. Marking labels are available from Elmia Transport Service outside Hall D and in Lobby North/South.

  • The empty packaging will be returned to you after the fair, once the gangway carpets have been removed.

After the fair – important considerations

  • Exhibitors may only move out once the gangway carpets have been removed.

  • Consignments for shipping must be clearly marked. There must also be a goods waybill completed showing who is paying for the freight and the shipping company being used.

  • Shipping should be booked by you direct with the shipping company.

  • Leave the consignment at your stand.

Other services

  • Positioning of consignments at stand as per instructions

    Elmia will position your machinery or equipment as you wish. Send a drawing with instructions to Elmia Transport Service.

  • Forklift hire
    Order your forklift in advance from Elmia Transport Service. Please note that for all hoist driving and operation, Elmia requires an approved operator’s certificate.

  • Banding

    We will band your goods after the fair.

  • Personnel hire

  • For sale

    Various packaging materials are available to purchase.

Please contact Elmia Transport Service for further information.

Your stand

During the fair, the stand is your workplace. The design possibilities are endless. How you choose to design your stand depends on the goals you have for the fair.

What is the aim of your participation at the fair? This is worth considering carefully. Do you want to reach a wide or narrow target group? Is your main aim to increase awareness of your brand among all visitors? Or do you want to reach a small group? The answers determine how you choose the right stand.

Stand Design and Exhibitor support

Through Elmia's Stand design and Exhibitor support you can order material for the stand wether you are interested in a standard package for the convenience of a tailor-made stand especially for you company.

You can take a look at our product catalogue now to see what other services and equipment we can offer.


Stand walls

Dividing stand walls are to be erected by Elmia unless otherwise stated.

If you do not need walls, you can tick a box in our price list. Any necessary restoration costs for damage, such as drill and screw holes, bracket removal, leftover tape and restoration of walls painted by the exhibitor, will be charged according to the price list.

Supporting walls

Please note that partition walls longer than 4 metres require a supporting wall for safety reasons. If your stand is more than 4 metres long, a perpendicular wall will be erected protruding 1 metre into the stand space. This supporting wall must not be removed! Please talk to Stand Service for advice on integrating these walls into your design, for example a kitchen/storage area or conference space.

Fair Cards - Jurisdiction to work on the Fair

To show your permision to the fair as Exhibitor or co-worker, please display your Jurisdiction Card clearly throughout your stay in the fair ground.


Exhibitor Cards

Exhibitor ribbon are needed by the stand staff working in the stand during the fair. The ribbons are personal. You ordered the ribbons by your personal sales contact at DreamHack.

Parking Cards

The parking areas at Elmias are connected to parking meters. Exhibitors have the possibility to purshaced parking cards for SEK 260 (excl. VAT) each. The cards are valid during the whole fair even during moving -in and -out. The parking cards can be purshaced at the information desk in lobby sourth during the days for moving in.


Constructions Cards

For safety reasons, anyone working on stand construction must have a Construction Card. Construction Cards are only valid during the moving-in and moving-out periods. The Constructions Cards can be collected from the security guard at the deliveryentrance.


Maria Sollenby

Phone: +46 36 15 22 72


Service invoices, entry cards, forklift service etc. are invoiced after the fair. The terms of payment for these are 20 days net. 
For shared stands, all costs are charged to the Main Exhibitor.

Assistance during the fair

We are only too happy to lend a hand!

The Information Desk is in the lobby. If you have any questions during the fair, please ask the staff at the Information Desk. If they are unable to answer your questions directly, they will refer you to the right person.    

Information South
Phone +46 36 15 21 17, 15 21 18
Fax +46 36 16 48 25
E-mail infosyd@elmia.se

Who to contact?

Personnel /Area of responsibility Phone / Fax
Elmia switchboard Phone: +46 36 15 20 00
Fax: +46 36 15 22 29
Project Manager
Maria Sollenby

Phone: +46 36 15 22 72
Stand Design
Monia Ly
Phone: +46 36 15 21 26
Fax: +46 36 12 08 88
Internet, Computers, IT
Lars Persson
Phone: +46 36 15 22 74
Conference Venues
Phone: +46 36 15 22 22
Flowers & Plants
Eva Pettersson
Evas Floristtjänst
Phone: +46 707 35 17 35
Elmia Fair Restaurants
Phone: +46 36 15 21 71
Elmia Transport Service
Mikael Bergdahl
Thomas Friman
Phone: +46 36 15 22 85
Phone: +46 36 15 22 86
International Transport / Forwarding
Phone: +46 31 337 05 70
Elmia Exhibitor Insurance
Hans Thunström, Länsförsäkringar
Phone: +46 73 964 27 50
Travel & Accommodation

Book your stay online

Direct phone numbers during the fair
Infodisk Lobby Syd

Phone: +46 36 15 21 18

Regulations for serving alcoholic beverages at Elmia

Elmia’s restaurateur Sodexo Ltd holds the license to serve wine, beer and spirits on the premises including restaurants, exhibition halls and meeting facilities. This means that you as an exhibitor must contact Sodexo if you wish to serve alcoholic beverages in your booth.

Sodexo will deliver ordered beverages straight to your stand based on the current price list. According to the Swedish Alcohol Act all serving of alcoholic beverages must be handled by catering staff.

Sodexo will arrange for rental of catering staff. It is not allowed to bring your own alcohol or serving staff.

Alcohol may be served at the earliest, from 11.00 am.

For questions please contact: Beata Magnusson, 036-15 21 56, beata.magnusson@sodexo.com